Running a business involves lots of things and sometimes, even with all the work and effort you put into it, things don’t always work out.
That is not a nice place to be, but I can tell you, you are not the only one. I’ve seen this over and over again, even with the best organised business people. You make a plan, list all the activities you want to complete on the day and work hard to get it all done. Then something comes in the way or there are just not enough hours in a day and your whole plan falls apart.
So what can you do?
You could reduce the amount of activities you plan for the day, but that would mean it will take you longer to get everything done.
You could delegate some of the activities, if you have someone to delegate to.
Or you could change your way of working by concentrating on the desired outcome of the day instead on the activities. Let me explain this:
As you might know, statistically around 20% of all the things you do during the day count for about 80% of the expected results.
As you already found out, you just haven’t got enough time to get all the things done during the day. So have a look at your list and figure out which of the tasks will bring you the most desired results and start doing those first. Group all the task in relation to each other and then pick the one or two of each group giving the highest result to start with.
If it is again one of those days where something comes in your way, at least you’ve done the activities for the highest result first and that is a much nicer place to be.
I group my activities into 2 main categories:
My personal life including family and my business. I list all the things I want to do for each category and then group them by importance and result-effectiveness for my desired outcome of the day. Usually by lunch time I will have completed the 20% of the tasks required counting for 80% of results. Life becomes suddenly much less stressful and far more enjoyable.