Being very satisfied with the options offered by Dropbox, I have been using the app for a while now. However, when certain areas in my business started to require a better security level, I turned to Sync. One of those areas is accounting and billing. Our policy is to maintain an almost paperless office and reduce waste, so we share our data and documents with our accountant via Sync.
For the purpose of this review, I have considered some pros and cons that may affect your choice. With most data being stored online nowadays, Sync is one of the most convenient apps to keep everything in order and, what’s most important, fully protected from unauthorized access. It offers a wide variety of download options, made for different operating systems and devices, such as – Windows, Mac, iPhone, iPad, Android, and so on.
One of the main advantages of using Sync, compared with other storage apps, is definitely its privacy feature. Sync provides end-to-end encryption, which means that only you can access your files, which are automatically backed up and synced across all your devices. It also doesn’t allow third-party access, which some people may find crucial and which is something that transparently differentiates it from other similar apps, where on special accounts, employees are allowed to view and share your data. End-to-end encryption gives you full control over your data. Our accountant has his own login info and that way has constant access to all files in view mode. We are also required by law to maintain most of our files for up to 10 years and Sync has turned out to be the best place for those files.
As far as storage space, Sync initially offers 5 GB for free, with the possibility to upgrade your account to up to 2 TB of available space. For our business, however, 1 TB is more than enough, since most of our files and documents are PDFs and don’t require much space. Also, all the files, regardless of their size, can be shared with non-Sync users.
However, there are some things that may be considered a disadvantage. First of all, one of the reasons why I still use Dropbox is the inconvenience of searching through documents on Sync. Your files are encrypted before being posted on the server, which then requires downloading and decrypting when searching through files. Naturally, this can slow down the process, especially with bigger files. This is another reason why I still keep Dropbox.
All in all, judging by what I consider a priority, which would be personal privacy in this case, for me, Sync always wins and we consider it a core tool in our arsenal.